--- title: How to massively upload vehicles. description: How to massively upload your fleet of car with an excel template. --- [Skip to content](https://help.rentlysoft.com/en/brands#main-content) English Show submenu for translations ![rently .jpg\]](https://help.rentlysoft.com/hs-fs/hubfs/rently%20.jpg?height=40&name=rently%20.jpg) Open main navigation Close main navigation - English Show submenu for translations - Go to rentlysoft.com Go to rentlysoft.com All the solutions in one click! - There are no suggestions because the search field is empty. 1. [Rently Help Desk](https://help.rentlysoft.com/en?hsLang=en) 2. [RentlySoft](https://help.rentlysoft.com/en/rentlysoft?hsLang=en) 3. [CARS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#cars) # How to massively upload vehicles. ## How to massively upload your fleet of car with an excel template. Before uploading every individual car in the system, you need to have uploaded: -Brands. You already have some by default on the system -Categories. You also have some by default on the system, you can edit them or create more if you need. -Models. #### If you need one outside of the ones that come with the system, you just need to write the name after clicking in "New". 1\) [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio7456667447e4b148fc9538a4d70eb1287image.png)](https://downloads.intercomcdn.com/i/o/745666744/7e4b148fc9538a4d70eb1287/image.png?expires=1737046800&signature=74c0485c629fb415d63da918c02394b3d5b0e1ef3bf26ef5025a38ec1353f7b5&req=cyQiEM94moVbFb4f3HP0gHW1mzWUEgGYQhyNfIHqQiXa2yNxLYIbKCpHNFOx%0AZpqin55G%2Fw%2FrQirpqg%3D%3D%0A) #### 2) [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio745667301ae5596ddd90ba1d13c05cdd6image.png)](https://downloads.intercomcdn.com/i/o/745667301/ae5596ddd90ba1d13c05cdd6/image.png?expires=1737046800&signature=216e0d8bc479f0fd0dbefd86b7c7ec6aec64060d21bbb3a8c129ea07877f1a60&req=cyQiEM95noFeFb4f3HP0gGHt%2FpIPrGfi%2F3WLyT1k9HOwW8e1z99KLJho6ztF%0ABFLnJQk%2FC2SBGC3oiw%3D%3D%0A) #### Don't forget to save. ### Categories: If you need more, as always, you just Click on New. #### 1) [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio74567018608df3bfcd27c3f38e2ef3420image.png)](https://downloads.intercomcdn.com/i/o/745670186/08df3bfcd27c3f38e2ef3420/image.png?expires=1737046800&signature=402239410a70d5b25b105282798980a6a0209aaf6ec122e915e51957d342f8b2&req=cyQiEM5%2BnIlZFb4f3HP0gOeEXzRxNZqdMV5HCbQVogHvt6xu%2BiveOkyrs8Gn%0ACsdtjQGjOGnamdMvbQ%3D%3D%0A) #### 2) If you are going to work by category, you only need to complete the fields marked as "required" . The fields that don't specify the currency are in your main currency. -Guarantee: Security deposit, the amount you block on the customer's credit card in case you have to charge something. -Guarantee for damages, rollovers and thefts: the amount of money that needs to be pay to the insurance in each case. \*These amounts are before any extra insurance or additional that may reduce them \* ​ ​ [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio7456714769c9f445be3d9739b826b8a22image.png)](https://downloads.intercomcdn.com/i/o/745671476/9c9f445be3d9739b826b8a22/image.png?expires=1737046800&signature=d6b08433601ce4a9248674cc9cd1ee206fb70bf42866941e904cde111b81ce1e&req=cyQiEM5%2FmYZZFb4f3HP0gMtRzc2Sk4OhM08GFPN8PvW%2Bl%2FyxhuyjV1JZVkYB%0A9HWfTiyfo1aNUYfeTw%3D%3D%0A) #### Don't forget to save. ### Models #### 1) Click on "New" #### 2) The only mandatory fields are the ones marked as "required" but you should complete all of them to be able to use the full extent of the system. -Order: this will come in play when listing the Models. -Price of fuel: in te case you choose "Price of fuel by model" on the general configuration, you should complete it here. -Price: Yo can have additionals based on this price on the system -Guarantee: Security deposit, the amount you block on the customer's credit card in case you have to charge something. -Guarantee for damages, rollovers and thefts: the amount of money that needs to be pay to the insurance in each case. \*These amounts are before any extra insurance or additional that may reduce them \* ### \*you have to complete this part for every language in your web\* [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio74568197233ced6834b645e1a48195c21image.png)](https://downloads.intercomcdn.com/i/o/745681972/33ced6834b645e1a48195c21/image.png?expires=1737046800&signature=ca55bb1a06c6bf2178b40b429b83ae28ff48b2c8065a2e6dfda44c8a969a7ab4&req=cyQiEMF%2FlIZdFb4f3HP0gP7alJL0fiQaamXx2gYxtzgjG10TFrf8pLdBDTwz%0AMYOGv8Uzlswxh%2Bs%2BiQ%3D%3D%0A) Once you have everything ready, you can Download the excel template from the "All cars screen": ​ ​ ​ [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio74568560150a4e3e2fd7a5507055cd72aimage.png)](https://downloads.intercomcdn.com/i/o/745685601/50a4e3e2fd7a5507055cd72a/image.png?expires=1737046800&signature=513cc44e0b489d156da8f56c4a4b4e25f23cdec0e82e4439d0958e77031f3af9&req=cyQiEMF7m4FeFb4f3HP0gPMC1M%2Fua2zk8XS2ZyodmMH3z6q6BGRjQrqh%2FTWL%0AsSp6n8rAXfho2PKyCg%3D%3D%0A) ### How to complete the excel template The columns that are mandatory are marked with a **"\*"** You have to write or paste the information in most of the columns but ### Certain columns must be completed with a conditioned value; ### -Model -Current Place -Branch office owner -Fuel type -Car condition For options to appear on this Sheet, they must first be loaded into the system [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio892258267ba8f2d5f88e27ca7791e1a51image.png)](https://downloads.intercomcdn.com/i/o/892258267/ba8f2d5f88e27ca7791e1a51/image.png?expires=1737046800&signature=860b319c98317dc302ed9466ff5b10f02c81c2e1369edcceb25a17520911f4f6&req=fCklFMx2n4dYFb4f3HP0gOloCX2CA7VscUfCZARK5S%2FrrMUQnG9CkrXavJJA%0ATGZE4%2FsrmulcQHncLg%3D%3D%0A) If you use "formulas" to complete the excel, make sure to paste the values and don't leave formulas. [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio903630971922b07a25c58f1a023d2d44bimage.png)](https://downloads.intercomcdn.com/i/o/903630971/922b07a25c58f1a023d2d44b/image.png?expires=1737046800&signature=9664352b7fedd6268a6befb62d2600dd98702d063c37b2839be286ea07bd55a4&req=fSAkEMp%2BlIZeFb4f3HP0gD9FunX0%2FUpH2dlTe7Jt9gn5nPlkRdnTAJdF3H63%0AARzuW3hxLpcrAls9OA%3D%3D%0A) Once you completed the excel template, Upload it. The excel only creates vehicles, uploading it again won't update the information of an already existing car. ​ ​ [![](https://help.rentlysoft.com/hubfs/Knowledge%20Base%20Import/downloads.intercomcdn.comio7456918470f2973e6243f33216974b8efimage.png) ](https://downloads.intercomcdn.com/i/o/745691847/0f2973e6243f33216974b8ef/image.png?expires=1737046800&signature=12e4172c7bef18cdd3c851f545a8c45391bffe46b1686ac66f3d760261d55667&req=cyQiEMB%2FlYVYFb4f3HP0gHs6u660rM1Y3pYN4Ogpj7VzPsaRVx5B5acCuYYC%0AoeVIu8NpXVpbRMVr2w%3D%3D%0A) - [RentlySoft](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#main-content) - [SYSTEM CONFIGURATION](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#system-configuration) - [USERS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#users) - [ROLES](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#roles) - [GENERAL CONFIGURATION](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#general-configuration) - [BRANCH OFFICES](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#branch-offices) - [CARS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#cars) - [BOOKINGS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#bookings) - [CASH REGISTER](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#cash-register) - [ADDITIONALS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#additionals) - [RATES](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#rates) - [TEMPLATES](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#templates) - [CUSTOMERS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#customers) - [MAINTENANCE SERVICES](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#maintenance-services) - [REPORTS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#reports) - [TAXES](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#taxes) - [FINES](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#fines) - [USE OF THE SOFTWARE](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#use-of-the-software) - [PAYMENTS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#payments) - [OVERSOLD](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#oversold) - [AUTOMATIC NOTIFICATIONS](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#automatic-notifications) - [INCIDENT MANAGEMENT](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#incident-management) - [SECURITY](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#security) - [AXLE](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#axle) - [Agency Settlement](https://help.rentlysoft.com/en/rentlysoft?hsLang=en#agency-settlement) - [BuilderDuck](https://help.rentlysoft.com/en/builderduck?hsLang=en#main-content) - [First steps](https://help.rentlysoft.com/en/builderduck?hsLang=en#first-steps) - [Set up your company branding](https://help.rentlysoft.com/en/builderduck?hsLang=en#set-up-your-company-branding) - [Customize your page](https://help.rentlysoft.com/en/builderduck?hsLang=en#customize-your-page) - [SEO](https://help.rentlysoft.com/en/builderduck?hsLang=en#seo) - [Booking and Checkout Pages Configuration](https://help.rentlysoft.com/en/builderduck?hsLang=en#booking-and-checkout-pages-configuration) - [Blog](https://help.rentlysoft.com/en/builderduck?hsLang=en#blog) - [Advanced settings](https://help.rentlysoft.com/en/builderduck?hsLang=en#advanced-settings) - [File Manager](https://help.rentlysoft.com/en/builderduck?hsLang=en#file-manager) - [App In & Out](https://help.rentlysoft.com/en/app-in-out?hsLang=en#main-content) - [Configuration](https://help.rentlysoft.com/en/app-in-out?hsLang=en#configuration) - [Integrations - Brokers](https://help.rentlysoft.com/en/integrations-brokers?hsLang=en) - [Web Site](https://help.rentlysoft.com/en/web-site?hsLang=en#main-content) - [PAYMENT SYSTEMS](https://help.rentlysoft.com/en/web-site?hsLang=en#payment-systems) - [promocion](https://help.rentlysoft.com/en/web-site?hsLang=en#promocion) - [Genius](https://help.rentlysoft.com/en/genius?hsLang=en) [![Rently](https://help.rentlysoft.com/hubfs/rently%20logo.svg "Rently")](http://www.rentlysoft.com) Help desk rentlysoft.com Copyright © 2026, Rently Software LLC