So far, with all the previous configurations we have the prices of all the concepts separately. The commercial agreements are the tool we use to compose the final product for a broker.
The commercial agreements are configured when we are already working on the integration with a particular broker. To do so, we consider the modality of work and the requirements of the broker.
With the commercial agreements we determine three things:
- Type of payment. It can be prepaid or paid at destination. More information on this here: https://help.rentlysoft.com/en/interpretation-of-brokers-reservations-in-rently .
- Type of product. Sometimes brokers ask for different products related to the types of insurance. For example, a standard product and a product with zero excess coverage.
- Rate type: can be net or retail. Net is when the rate is sent without the broker's commission. Retail is when the rate is sent with the broker's commission. Usually, 95% of brokers work with net rate.
These variables will be indicated to us by the brokers. You will not configure or edit the commercial agreements on your own (there are only two variables that you can edit, explained below**), but it is important that you understand how they work. We will probably exchange information by email or have a phone call to make the agreements, according to the brokers' requirements.
We will probably set up as many commercial agreements as brokers work with, so that each broker has its own agreement or agreements and can have greater control of the offer they show on each channel.
The commercial agreements compound the final product by taking:
Daily rate (from the rates)
+
Pick-up and drop-off (from the configuration of the locations)
+
One-way (from the configuration of the branch routes) + One-way (from the configuration of the branches)
+
Taxes (from tax configuration)
+
Mandatory additional*
*There are four types of additional for brokers:
- Always mandatory additional, i.e. those that in the configuration of the additional have selected the mandatory option and therefore it will always appear in all bookings.
- Mandatory additionals for the composition of a specific product. For example, in order to set up a zero excess commercial agreement, you set in the agreement (NOT FROM THE ADDITIONAL) as mandatory the additions that make a rental have the condition of zero excess for this product.
- Mandatory additionals when a situation makes them applicable (such as the young-senior driver rate or the after-hour surcharge, which are automatically applied when an age or time is entered that makes them applicable). These are not set as mandatory in the agreement since, if they set the age and times correctly, Rently will send it correctly to the broker.
- Optional extras (for example, a baby seat or a GPS). These are never marked as mandatory in the setting of the additional or in the commercial agreement, they are only shown to the broker so that the client can add them or not when renting from the broker. They will only be able to do so with additional items that are “available for external system” and at the same time mapped in the API.
**Notes on the interaction of rates and commercial agreements.
These are the only two things you can edit yourselves within the commercial agreements: “rates” and “price modifier”.
Both functions (tariff selection and price modifier) can work at the same time.
Rates. If no rates are selected, the commercial agreement will work with all the rates in USD or Euro. If you would like it to work only with one or some of the rates you have in USD or Euro, you must select it in the “rates” field of the commercial agreement. If you choose to select one or several rates there, the agreement will ignore the rates that are not selected.
Price modifier. Generates a discount or an increasement on the rates used by the commercial agreement. It is a good tool to control prices on different channels, without the need to create new rates. The modification is general, for all products that make up the commercial agreement in question.